Phases are for the most part sequential, although they can be … Quiz Flashcard. • Initiating Process Group: This defines and authorizes the program or a project within the program • Planning Process Group: This describes the best alternative courses of action to deliver the benefits of the program • Executing Process Group: This integrates projects, people, and other resources to carry out the plan for the program and deliver the program's benefits. The project must have a proper planning in order to start the execution phase. The following figure shows some of the information that is typically found in a Project Charter. Someone must initiate activities to ensure that the project team completes all the work, documents lessons learned, assigns project resources, and that the customer accepts the work. The Inputs, Tools and Techniques and Outputs of Initiating the Program process group are given below: I took the boot camp last Monday thru Thursday and I passed my PMP, on my first attempt, on Friday afternoon. PMP Exam Audio Prep: http://praizionmedia.com Our project management courses are credit eligible for contact hours or professional development units (PDUs). However, the key difference is that in PMBOK5, the Project Communications Management knowledge area was split into Project Communications Management and Project Stakeholder Management. The Develop Project Charter process authorizes the projects existence and the project manager's ability to use organizational resources to plan and execute project activities. Processes in Program Initiation process group. Similar to how a referee starts a match with the blow of his whistle, a project or a new phase of project needs some authorization to start it. The results of the analysis are documented in Benefits Realization plan. Preliminary program scope statement defines the objectives and deliverables of the program. 21 Agile Questions. The project management plan is the output of which project planning process? Not performing this stage well means it's unlikely the project will be successful in meeting the business' needs. These include scoring models, benefit-contribution models and economic models. Develop Project Charter is the process of developing a document that formally authorizes a project or a phase and documenting initial requirements that satisfy the stakeholder's needs and expectations. It also documents the key expectations of stakeholders. They may be internal or external however they need to be considered for the benefits realization plan. false. Negotiations and Acquisitions are part of this process. Settings. The general scope, duration, resources, and desired final output are described. Initiating the program process group covers the process of adequately defining the program by clearly stating the scope and benefits expectation. This artifact is a project charter developed and used for a group assignment. When Executing Process Group completes and gets confirmed by the Monitoring and Controlling Process Group, we move on to Closing Process Group where the project or a project phase phase is closed. Process Owners; Subject Matter Experts; Industry Standards; Project Management Office; Tools and Techniques. These questions could be part of your PMP Exam. 109 110 111. In this course, I have carefully prepared for you 21 PMP Exam Questions from the Initiating process group of the PMBOK. In this article, I’ll outline the five phases of a project – Initiating, Planning, Executing, Monitoring/Controlling and Closing – before exploring the Initiating Phase. The key outputs of these processes are: Acquire Project Team: Typical outputs include assigning staff and creating resource calendars. Every project needs the 5 Process Groups - Initiating, Planning, Executing, Monitoring & Controlling and Closing. Project Integration Management. -When the executing processes are at their peak, the planning process group is winding down. The Initiating Process Group (Figure 3-5) includes the following project management processes (Tables 3-2 through 3-3): 3.3.1 Develop Project Charter. false Planning phase triggers the execution process group. Identified stakeholders is another output of … Product scope is clarified in the executing phase. Asked by Wiki User. After the Project Management Plan and other outputs of this process group are created, you will have a clear and actionable road-map for project delivery. true. Inputs: 1 Project charter, 2 Requirements documentation, 3 Organizational process assets; Tools & Techniques: 1 Expert judgment, 2 Product … While taking plac… The initiating process group consists of processes necessary to define a new project or a new phase of an existing project. Initiating Process Group: 21 PMP Exam Questions. This is how a project starts. The PMBOK5 categorizes project management processes into five groups. Stakeholders should be identified as early as possible so that their input and objectives are understood and addressed during the initiation and planning processes. This is the first process group. It defines objectives, outcomes, and success criteria. This process involves auditing of quality requirements and quality control measurements. To create the Project Charter, the following inputs are required: Project Statement of Work, Business Case, Agreements, Enterprise Environmental Factors, and Organizational Process Assets. False Explanation: Initiating processes are also required to end a project. T/F: The level of activity and length of each process group varies for every project. Which of the following is not part of the planning process? We are going to review the initiating process group activities one … This change reflects the growing importance of Stakeholder Management in Project Management. Process groups have a few defining factors. Develop Project Charter is the process of developing a document that formally authorizes a project or a phase and documenting initial requirements that satisfy the stakeholder's needs and expectations. Log in Sign up. It includes sponsor information, high-level scope, high-level risks, business need, project manager information, etc. 4.1.3 Project Charter (Output): The only output for this process is the project charter. Stakeholder identification is crucial here because correct identification (and subsequent management) of stakeholders can literally make or break the project. The Initiating Process Group consists of those processes performed to define a new project or a new phase of an existing project by obtaining authorization to start the project or phase. The information can help a Project Manager understand which stakeholder is potentially a supporter of the project objectives and which stakeholder can derail the project. 1. integration management. The two outputs from initiating process group processes necessary to start planning are the project charter and the stakeholder register. Below comprehensive picture is a 3697px *1658px picture with a sample project charter included. or Create Online Exam. Search. All of them are aligned with the last version of PMBOK (6th edition). The key tools and techniques used to identify stakeholders are stakeholder analysis, expert judgment, and meetings. Project management process groups: There are mainly five process groups defined by project management. These categories are known Project Management Process Groups. This document authorizes a project manager to utilize organizational resources for the sake of the project. Introduction Chapter of PMBOK. Top Answer. Project Charter is the one and only output of Develop Project Charter process in Initiating process group. I leveraged the course as somewhat of a capstone to my preparation period. initiating. The Environment in which Projects Operate. Process Groups bundle together processes that often operate around the same time on a project or with similar input and outputs. -Part of the initiation process group INPUTS: Project statement of work 2. business case 3. agreements 4. Processes, Inputs, Tools and Techniques and Outputs. Important Note: * Note# 1: There could be some typo or presentation errors. In order to define a new project, two processes are necessary: developing a project charter and identifying stakeholders. After completing the processes in this group, a project manager has the authority to use organizational resources for project activities. Which documents are outputs of the initiating process group? 80 Questions | By Agilep3 | Last updated: Aug 24, 2020 | Total Attempts: 1940 . By Process Group. The Executing Project Group: 3rd Stage in Project Management According to the PMBOK 5, Definition of the Monitoring and Controlling Process Group, the Fourth Stage of Project Management. 3.3 Initiating Process Group 12 3.3.1 Develop Project Charter—Overview 14 3.3.2 Identify Stakeholders—Overview 17 3.4 Planning Process Group 19 3.4.1 The Project Management Plan 22 3.5 Executing Process Group 27 3.6 Monitoring and Controlling Process Group 31 Collecting Performance Data 32 Change Control 34 3.7 The Closing Process Group 39 3.7.1 Close Project or Phase 40 3.7.2 … A project charter assists the project managerin defining the boundaries around a project so that all expectations and objectives are clear from the very beginning. During the Quiz End of Quiz. PLAY. Attempt all 80 questions in 2 hours. My instructor was easily one of the best instructors I've ever had. Answer. STUDY. Figure 3 identifies the Inputs, Tools & Techniques and Outputs to identifying stakeholders. Basically the Project Initiator must have the authority to commit organizational resources and funding to the project. Initiating Process Group; Planning Process Group; Executing Process Group; Monitoring Process Group; Closing Process Group ; Below is a graphic to explain the relationship between each group. T/F: Initiating processes are not required to end a project. It defines boundaries around the program, describing what is included and excluded. Authorize Projects Process is a program initiating process used to authorize projects in the program that includes obtaining project approval, issuing a program charter and assigning a project manager. The key project controls required are an understanding of the business environment and incorporating all necessary checks into the project. After completing the processes in this group, a project manager has the authority to use organizational resources for project activities. • Admits the project sponsor to create a project charter, which defines “what is to be done”? Initiating … It is important that this takes place during the Initiating Process in order to ensure maximize participation and identify key project assets such as subject matter experts, financial supporters, working groups, teams and communication lines of authority. While some stakeholders are obvious, some are not. By Knowledge Area . Wiki User Answered . During initiating the project is defined and authorized. Selection Methods is the technique used to select which projects should be executed as part of the program. Asked by Wiki User. Business case also documents the benefits the program will achieve. Project Quality Management. The stakeholder register and project charter are used as inputs to the other development groups such as planning process group. The Business case documents the strategic problem that the program needs to solve. First of all, they are integrative and iterative, with iterative implying these are not discrete, onetime events, but events that occur more than once. This artifact shows how the project is formally authorized and promotes the project. The Initiating Process Group consists of those processes performed to define a new project or a new phase of an existing project by obtaining authorization to start the project or phase. It assigns a project … Explain the major outputs and reasons for starting the initiating process group. Planning phase determines the scope of the project as well as the objective of the project. 4 Group creativity techniques, 5 Group decision making techniques, 6 Questionnaires and surveys, 7 Observations, 8 Prototypes; Outputs: 1 Requirements documentation, 2 Requirements management plan, 3 Requirements traceability matrix. The Funding sources are important for the initial program setup. A statement of work (SOW) is a formal document that describes the scope of the program. According to PMI, the process of Initiating helps to set the vision of what is to be accomplished. The process groups include initiating, planning, production or execution, monitoring and controlling, and closing. PgMP Certification: Initiation Process Group, Questions on Project Management Fundamentals, Questions on Project Integration Management, Questions on Project Human Resources Management, Questions on Project Communication Management, Questions on Project Procurement Management, Questions on Project Stakeholder Management, Funding for the Initial Phases of the program, Documentation for the contract or statement of work(SOW), Strategic and tactical plans of the organization, Identification: project sponsor and project manager. Now, letâs get into the process group and understand what this one sentence definition entails. a. Expert Judgment is the decision making process based on expert advice. Program benefits statement describes the benefits that the program will deliver. During stakeholder analysis, you will use the Power/Interest, Power/Influence, and Influence/Impact grids and the Salience Model. Now we are left with the last option, i.e., scope baseline, but it does not seem to be correct in prima facie. true. Recruitment practices set the procedure for recruitment of team for the program. General. Describe the activities of the Executing Process Group in the project life cycle. The project is given authority and the foundation starts to form. The goals of Program must be aligned with the organizational plans. The Project Charter and Stakeholder Register are used as inputs to processes in the other process groups, such as the Planning process group. In this course, I have carefully prepared for you 21 PMP Exam Questions from the Initiating process group of the PMBOK. Develop Project Team: Typical outputs include conducting performance assessments. This post is part of the series: Phases of Project Management, Power/Interest, Power/Influence, and Influence/Impact, Overview of the Initiating Process Group in the PMBOK 5, Overview of the Project Planning Process Group, Project Execution Process Group: Put Your Plan to Work, The Monitoring & Controlling Process Group: A Definition, Ending Your Project: the Closing Process Group, Writing a Test Plan: Test Strategy, Schedule, and Deliverables, Writing a Test Plan: Define Test Criteria, Writing a Test Plan: Plan Test Resources, Writing a Test Plan: Product Analysis and Test Objectives, Innovate to Increase Personal Effectiveness, Project Management Certification & Careers, Project Management Software Reviews, Tips, & Tutorials. sarah_johnston48. This tutorial covers the Program Management process group Program Initiation. Initiating Process Group Step-By-Step Guide. This is also known as RACI chart because it assigns the following roles to the team members for various activities: Organization process assets (OPA) such as employee databases, Job descriptions are used to determine roles and responsibilities of each role. Initiating process group Project Charter Stakeholders’ Register Outputs Project Charter Project Charter refers to a statement of objectives in a project. Core program team assignments are done to place the key individuals of the core team in place. … Initiating Process Group is the starting point. This includes the features, characteristics, abilities etc. Project Charter is one of the major outputs of the project initiation phase. Answer. It produces Project Charter and Stakeholder Register as outputs. Start. There is a slight difference between PMBOK version 4 and PMBOK version 5, which was release in mid 2013. Which documents are outputs of the initiating process group? Initiating the program process group covers the process of adequately defining the program by clearly stating the scope and benefits expectation. To create the Stakeholder Register, the following inputs are required: Project Charter, Procurement Documents (Optional), Enterprise Environmental Factors, and Organizational Process Assets. planning. Initiating Process Group: 21 PMP Exam Questions. Explain the major outputs and reasons for starting the initiating process group. Participants: Project Sponsor Project Manager Functional Manager Business Owner Project Stakeholders Project Team Inputs: Project/Program charter Requirements Stakeholder information Agreements Institutional data Tools & techniques: Expert judgement Organizational knowledge Technical experts Process owners Subject matter experts Industry standards Project Management Office The main output is the project initiation documentation (PID) (equivalent to the Project Management Plan in the PMBOK® Guide). Process Assessment. Once you've got comfortable with them they are actually a very logical way of grouping together the things you have to do. They also ensure that planning process group activities are triggered once initiation of the project is complete. Don’t be afraid to return to the planning process at any point if you find that any artifact needs to be changed or updated during the project life-cycle. I hope they can help you pass your PMP Exam. T/F: Initiating processes take place during each phase of a project. Enterprise environmental factors 5. organizational process assets OUTPUTS: 1. project charter . However, major … It involves generating important documents such as Program Charter and identification of the Program Manager. 3. The two outputs from initiating process group processes necessary to start planning are the project charter and the stakeholder register.
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